Personal Information Protection
About private information
Japan Business Machine and Information System Industries Association ( hereinafter, referred to as “JBMIA” ) carries out business activities to contribute to the development of the Japanese economy and improvement of office work efficiency through the promotion and rationalization of production, trade, distribution and utilization of business machines and information systems. We are aware that it is important responsibility for us to properly handle the personal information we get through our business activities.
Accordingly, JBMIA properly controls and handles the information which is collected through our activities and includes identifiable personal information ( hereinafter referred to as the “personal information” ) in keeping with regulations and guidelines concerning personal information.
In particular, JBMIA sees such information as the personal information that includes names, addresses, telephone numbers, e-mail addresses, places of work collected through the letters, electronic media, website, etc., and is able to identify a particular individual ( also includes the information which is not able to identify a particular person by itself, but is able to easily identify a particular parson by referring to other information ).
Utilization purpose of the personal information
The personal information acquired by JBMIA is used for the following purposes within the business activities defined in the articles of incorporation.
- Distribution of JBMIA publication, report and other notice.
- JBMIA notice and administrative matters related to the general meeting, board meeting, committee meeting, etc.*
- The notice and administrative matters related the seminar, lecture presentation, event hosted by JBMIA.*
- The administrative control of JBMIA website.
- The provision and distribution of various JBMIA data ( reports, standards, etc. ).
- The responses to the consultations and reports given to JBMIA.
- Communications and delivery of the notices, questionnaires, etc., from JBMIA.
- Others, the discussions and communications related to activities of this association.
* The preparation of name list for various meetings, distribution of names list to the participants, name plates and displays for the seat at various meetings, etc..
Provision of the personal information to the third party
The personal information collected by JBMIA is not provided to the third party except the following cases.
- In the case of getting the approval from the person in advance.
- In the case where it is necessary to provide it according to the regulation.
- In the case where it is necessary to provide it for the protection of the human life, human body, and property, and it is hard to get the approval from the person.
- In the case where it is necessary to provide it for the improvement of the public health or for the promotion of children’s sound rearing, and it is hard to get the approval from the person.
- In the case where in is necessary to provide help to administrative work under the provision of the law carried out by the government institutions, local public authorities, or delegated bodies, and it may cause problems for performance of such work to get the approval from the person.
In the case where the personal information is provided to the third party according to above cases, we will take necessary measures such as restrict of the utilization purpose.
Control of the personal information
As to the acquired personal information, it is to be strictly controlled within the cases of above utilization purposes.
The disclosure, correction, utilization suspension of the personal information.
In the case where the disclosure, correction, utilization suspension of the personal information is requested by the person concerned, such request is to be promptly handled within the reasonable scope.
The contact desk concerning the personal information held by JBMIA is as follows:
General Affairs & Planning Division
Japan Business Machine and Information System Industries Association
FAX ： +81-3-3451-1770